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Lead Office Manager/Executive Admin

Company Description

Dynatrace exists to make the world’s software work perfectly. Our unified software intelligence platform combines broad and deep observability and continuous runtime application security with the most advanced AIOps to provide answers and intelligent automation from data at an enormous scale. This enables innovators to modernize and automate cloud operations, deliver software faster and more securely, and ensure flawless digital experiences. That is why the world’s largest organizations trust Dynatrace® to accelerate digital transformation.

Job Description

We are looking for a Lead Office Manager/Executive Admin with an effervescent personality for our CA office location.  Our office is currently located in San Mateo, but eventually relocating to Mountain View (anticipated move late Summer/Fall 2022).   This individual would initially start in San Mateo and then be part of the “Pioneer Team” to establish our new office location.   An Office Manager, who can cultivate an energetic team-oriented vibe and be a positive influence throughout the organization.  An approachable Manager with strong leadership qualities. Someone with excellent communication and interpersonal skills, who feels comfortable talking with everyone, from the executive team to a delivery person, while at the same time making each person feel as important as the next.   In addition to overseeing the office, this person will also provide executive administrative support to some of the executives located in this office.   This is a dynamic role in a fast-paced, high-tech environment! If you are a go-getter who thinks quickly on your feet while juggling multiple responsibilities, this will be a great opportunity.

Primary Roles/Responsibilities:

  • Build and exhibit a warm, approachable team persona so that all employees feel comfortable with the admin team’s accessibility and receptiveness.

  • Identify and improve areas of the office life that will promote the company’s future success.

  • Responsible for the administrative and organizational responsibilities needed to keep the Mountain View office operating efficiently.

  • Provide executive assistant support to several exec members of the team that require assistance with travel, complex calendar and scheduling requirements, expense report processing, and organizing meetings/events, etc.

  • Maintain/manage effective operational relationships with key members of Waltham, MA team (i.e. Admin team, Legal, EDE, Finance, etc.)

  • Perform administrative tasks, including ordering & restocking office supplies/snacks - no task is too menial.

  • Receive and interact with incoming visitors.

  • Schedule conference rooms and monitor for proper set up including maintenance of overall office appearance.

  • Participate actively with the establishment, planning and implementation of team/office activities by being a key contributor to a Mountain View social committee. 

  • Assist and coordinate space planning activities within the office (including management of seating assignments).

  • Establish and manage relationships with vendors, service providers and the landlord.

  • Front desk coverage.

Qualifications

  • Experienced Office Manager and Executive Admin with a successful track record of working in fast paced diverse corporate environment.  

  • An individual with 5-10 years Office Management/Executive Admin experience.

  • Naturally positive attitude and friendly communication style.

  • Flexibility – able to roll with the punches and handle anything that comes your way.

  • Strong leadership skills and organization skills.  Able to anticipate needs to maximize effectiveness.

  • Excellent interpersonal skills - positive attitude and ability to work and communicate effectively with many people.

  • Professional demeanor with strong customer service skills.

  • High level of integrity with ability to maintain confidential/sensitive information.

  • Ability to manage time and handle multiple tasks concurrently – outstanding organizational skills and follow-through.

  • Ability to work independently as well as in a team environment.

  • Effective oral and written communication skills.

  • Excellent judgment and decision-making abilities.

  • Experience with entire Microsoft Office Suite.

Additional Information

#LI-HC1

All your information will be kept confidential according to EEO guidelines.

We offer competitive compensation, company-sponsored premium benefits, medical, dental, vacation/holidays, company matching 401(k) Plan, etc. Dynatrace is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, gender identity, religion, national origin, ancestry, citizenship, physical abilities, age, sexual orientation, creed, disability status, veteran status, pregnancy, genetic status, or any other characteristic protected by law.  If your disability makes it difficult for you to use this site, please contact recruiting@dynatrace.com. Dynatrace participates in E-Verify, participant information in English and Spanish. Right to work information in English and Spanish. EEO is the Law/EEO is the Law Supplement. To be considered for this position, please upload your resume/CV.

Dynatrace requires all US employees, contractors or guests entering a US office or event to register with the CLEAR app with their vaccination information or self-certify that they have tested negative for Covid-19 within 48 hours prior to arrival.

Note to Recruiters and Placement Agencies: Dynatrace LLC (Dynatrace) does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website or to any Dynatrace employee. Dynatrace will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Dynatrace.

Please review the Dynatrace privacy policy here: https://www.dynatrace.com/company/trust-center/policies/recruitment-privacy-notice